Welsh Airgun and Field Target Association
Annual General Meeting
Held at the Limes Club abertillery
On
Tuesday January 18 th. 2005
CLUBS PRESENT
Avon hawks, Blaenau Gwent, Castleton, Nelson, Pontypool, Quarry Rifles and Tondu.
Apologies for Absence
There were no apologies for absence.
Minutes of AGM 13th. JAN. 2004
The minutes of Jan. 2004 were read and it was proposed by Pontypool that they be accepted as a true record of the meeting, Blaenau Gwent seconded and the meeting voted to adopt the proposal.
CORRESPONDENCE
Renewal insurance forms had been received from the NSRA, the secretary informed the meeting that officers were covered by the BFTA insurance, as a consequence the meeting decided that a letter be sent to the NSRA thanking them for the past cover, but stating that we no longer required to take out their insurance.
WAFTA SECRETARIES REPORT FOR 2004
We have now finished our third year as secretaries and find that the task doesn’t seem to get any easier, there always seems to be something extra that needs to be done, but having said that we must admit we enjoy being contacted by people from far and wide with queries about WAFTA. We even had e-mail from Idaho with a question about something on the web site. We are hoping that this year is more successful for WAFTA than last year and that we can regain the WAFTA/SWAFTA trophy and maybe beat the English on our own ground.
Hilary and David
TREASURERS REPORT
Gwynne Robinson read out the report, Avon Hawks raised a query about a line in the expenditure column, which did not work out as written,
PAYMENT TO BFTA (150@£2.50)………………£442..00
After checking his records Gwynne realised that the line should have read.
PAYMENT TO BFTA £150 + £2.50/SHOOTER (117)……….£442..00
The report has been amended to take this into account, and the report is attached to the minutes.
ELECTION OF OFFICERS
Avon Hawks proposed that there be a block vote to re-elect all the present office holders, Nelson seconded this proposal and it was accepted by the meeting. The following were therefore re-elected.
Chairman JOHN LEWIS
Vice Chair. HOWARD LLOYD
Treasurer GWYNNE ROBINSON
Secretaries HILARY AND DAVID GAGE
Competition Manager DORIAN FALCONER
Grading Officer JOHN JOHNSTON
Web Site officer WAYNE WIXEY
CONSTITUTION
The secretaries informed the meeting of requirements of the insurance policy that mean we as a region must register a copy of our constitution with the BFTA treasurer, also each member club must lodge a copy of their constitution with the regional secretary.
The chairman informed the meeting that he had already looked at WAFTA`s constitution, and amended those points he thought needed changing, and as a result proposed that we have an extraordinary general meeting before the next ordinary meeting to discuss this and if possible ratify the new document, so we are able to finish with it once and for all. Castleton seconded this proposal and the meeting voted to accept this proposal.
Avon Hawks wanted to add an amendment to the proposal to also discuss safety and induction of new members, it was decided that this could also be discussed at the extraordinary general meeting.
The secretaries handed out specimen club constitutions, which the BFTA send to new clubs. These needed to be filled in with the relevant club details.
Next meeting will be at the Limes Club 7:30 pm on the 22 nd. March. The first part of this meeting to be taken up with the EGM, the rest of the meeting will be used to discuss the Welsh Open as an ordinary meeting.
FEES AND SUBSCRIPTIONS
The treasurer informed the meeting that the association account was in a healthy state and there was no need to raise fees.
After an item raised in AOB concerning expenses for sending a team to the Home Internationals (Scottish Trip) it was decided that the association would do away with the voluntary 50p raffle, and instead charge £5 for entry at shoots, £1 to go to the association as before and £1 to go into the fund for team expenses. There would still be a raffle at the end of the shoot with £5 going to the winner, the money to come from the extra £1.
TEAM SELECTION
The meeting were told that team selection for inter regional and international events were often being done too late for people to commit them selves to attending because of prior engagements.
The competition manager informed the meeting that problems were arising because the winner of the summer series very often did not know that they had to select the team for events as stated, and as a result people were not being approached early enough.
The Competition Manager proposed that the competition manager ensures that the team is picked not later than one month before the event and people approached to ensure that they can attend, if there is still a shortfall then all classes A, B and C should be approached to ensure that a full team is available for these competitions. Tondu seconded this proposal and the meeting voted to accept it.
TIMES AT SHOOTS
Blaenau Gwent informed the meeting, that the new rule which pairs shooters up on the main meant that those shooters who shot early were having to hang around for most of the afternoon, whilst some shooters were delaying shooting the main until the last possible moment. Blaenau Gwent proposed that a time be set whereby shooters must be on the main, the times being 1:30pm. In winter and 2:30pm in summer.
After discussion it was decided that whilst 1:30 was fine for the winter the summer should be discussed at a later date.
The amended proposal was that people must start the main no later than 1:30pm in the Winter series, the shoot marshal would be able to allow people such as shift workers or others who have a genuine reason for arriving late, to shoot the main after this time.
Nelson seconded this proposal and the meeting voted to accept the proposal.
This start time would be put on the web site; shooters would also be informed of this when booking in.
Nelson proposed that this be carried forward through the summer but with a time of 2pm.as the last time for shooting the main
Pontypool seconded this and the meeting voted to accept the proposal.
BFTA AGM
The secretaries gave out a brief resume of matters affecting WAFTA from the BFTA AGM.
BFTA MEETING 27 th. NOV. 2004
Insurance premiums will be announced in Feb. meeting.
Each club in region must lodge their constitution with regional secretary; each region must lodge their constitution with Treasurer BFTA.
Officers of regions are covered by the BFTA insurance, so there is no need to pay for NSRA insurance.
Shooters registration cards (necessary for insurance cover) are to cost £3 next year.
Officers of BFTA
Chairman: - Roger Moy Secretary: - Andrew Barlow
Treasurer: - Beryl Noone Comp. Manager: - David Baines
Development Officer: - Mike Noone Trade Liaison: - Matt Hurst
Grading Sec:- Kate Longbottom.
Could all club secretaries fill in the club detail form, which was given out last year, and return it to Mike Noone for inclusion in clubfinder directory.
All clubs must run a golden target in conjunction with grand prix shoots, cost is a pound per entry with 75% being shared between two winners and 25% being retained by region, the target number to be picked out of a hat, with the disciplines not included, after everyone has entered the main.
There must be two side shoots put on at every grand prix.
Fees for grand prix are to be increased to £8 with the BFTA still only taking out £2.50 plus £150 the extra going to the region.
There will be nine grand prix going back to the old format of 40 shots and lane marshals.
It was decided that the Home Internationals would stay as they are but that the BFTA would only provide the Trophies and £100 toward expenses.
BFTA REPRASENTATIVES
The secretaries informed the meeting that proposals in the new BFTA constitution meant that the BFTA must be informed in writing if the named representatives were unable to attend a meeting, and as such it would be a good idea to give a few names to cover this eventuality. The meeting suggested sending all WAFTA representatives so that any one is eligible to attend BFTA meetings.
The secretaries to clarify the situation at the next BFTA meeting and if need contact anyone if they are unable to attend said meetings.
WELSH OPEN
Pontypool proposed to the meeting that the Welsh Open be held at Pontypool’s ground, the meeting was told that it was possible that there could be sponsorship to cover the cost of rent for the ground.
Castleton seconded this and the meeting voted to accept the proposal, thus the Welsh Open will be held at Pontypool this year on the 17 th
SUMMER SERIES
After receiving the BFTA minutes it was seen that the Home Internationals are normally held on the first Sunday in October, which is the date that SWFTA had asked for the Challenge. The secretary contacted the competition manager to see if he could change the dates for these shoots,
ANY OTHER BUSINESS
The cost of sending a team to the Scottish international was raised and this is covered in fees and subscriptions.
The meeting was advised that occasionally and during competitions, complaints regarding a shoot are sometimes made generally to other shooters and not to the Officials responsible for that day.
After discussion the meeting was reminded that it is the duty of any shooter/competitor to immediately advise the Chief Marshal or any Official of the club holding that shoot, of any complaint or query and not fellow competitors.
Avon Hawks informed the meeting that the WAFTA chronograph was not functioning properly and that a new one should be purchased, Pontypool informed the meeting that they held the second chronograph owned by the BFTA and they would see that it was available for Nelson shoot on Sunday 23 rd January.